The Hive — Tattoo Studio Demo

Studio

Exceptions first. Every chair and follow-up is handled.

*Disclaimer: example artwork is shit.

3 things need youeverything else handled

Yuki's Tuesday chair is still empty$820 slot

No-show at 1pm, deposit forfeited. Auto-fill messaged 2 matched clients at 12:19pm — nobody's claimed it after 41 min. Devon is 16/32 hrs into the back piece and fits the slot — widen to him?

A caller asked Yuki a design questionheld for the artist

Devon wants a dragon worked into the koi shoulder. The receptionist answered the call, took notes, and refused to answer the artwork question — those always go to the human.

Theo never rebooked his portrait11 days cold

Consulted with Diego, never booked the sit. Rebook nudge #2 is written and ready — The Hive just needs your ok to send.

Chairs filled

6

from cancels, this mo

Touches sent

126

last 30 days

Calls answered

9

2 became bookings

Recovered

$4,980

rebooks + fills

126 texts and 9 calls handled in the last 30 days. You stepped in 3 times.

Handled without you

Automation rules →

Dana no-showed Friday — first offense

"Things happen" rebook sent with a 50% deposit. She's back on the book Friday, flake history updated.

rebooked

Rosa paused her sleeve — money's tight

Backoff sequence running: 1w and 2w touches sent, next one Jul 19, quieter each time.

backoff

Priya called Saturday — you were tattooing

Receptionist booked her end-to-end: Sat 12:00 with Mara, $60 deposit link sent.

booked

Open chairs

Fill all →

DS

Diego · Mon 12:00 · 3h

Client cancelled — 22h notice

100% ready

YT

Yuki · Tue 13:00 · 4h

No-show, deposit forfeited

100% ready

MV

Mara · Wed 14:00 · 2h

Reschedule left a hole

100% ready

The chairs

specialties route new clients

MV

Mara Vance

books open

@mara.fineline · 4.9

Fine LineScriptMinimal

DS

Diego Salas

by window

@diegoinks · 5

Black & GreyRealismPortrait

YT

Yuki Tan

books open

@yuki.irezumi · 4.9

JapaneseColorIllustrative

T"

Trevor "Rev" Boone

books open

@rev.traditional · 4.8

American TraditionalBlackworkGeometric

NO

Nadia Okafor

books open

@nadia.draws · 4.9

Neo-TraditionalIllustrativeColor

SC

Sam Cole

books open

@piercedbysam · 4.9

Piercing

Fill the chair

The whole client book is the pool — starred clients, projects that fit the hours, past clients by style.

DS

Diego Salas

Mon Jul 13 · 12:00 · 3h

$675

chair value

Client cancelled — 22h notice

Jordan: 6/12 hrs done — fits this slot

TM

JR

2 matched · top 100%

YT

Yuki Tan

Tue Jul 14 · 13:00 · 4h

$820

chair value

No-show, deposit forfeited

Devon: 16/32 hrs done — fits this slot

AS

DC

RD

GF

5 matched · top 100%

MV

Mara Vance

Wed Jul 15 · 14:00 · 2h

$320

chair value

Reschedule left a hole

HL

PN

SP

3 matched · top 100%

NO

Nadia Okafor

Fri Jul 17 · 11:00 · 3h

$525

chair value

Open prime-time slot

AS

RD

BO

DC

5 matched · top 100%

Your book

star the ones who always say yes

AS

Ava Sinclair

neo-traditional, color · last in Apr 30

TM

Theo Marsh

black & grey, portrait · last in Mar 15

BO

Bianca Ortiz

color, neo-traditional · last in Jun 1

CH

Cole Hunter

american traditional · last in Jun 25

DW

Dana Whitfield

american traditional, blackwork · last in Jun 14 · no-show Jul 10

DC

Devon Clarke

japanese, color · last in Jun 12

GF

Grant Foster

japanese, color · last in Jul 2

HL

Harper Lin

fine line, minimal · last in Jun 20

JR

Jordan Reyes

black & grey, realism · last in Jun 5

MW

Marcus Webb

american traditional, blackwork · last in Jun 28

PN

Priya Nair

fine line, minimal · last in May 18

RD

Rosa Delgado

neo-traditional, illustrative · last in May 22

SP

Simone Price

script, fine line · last in May 2

Fill the chair

The whole client book is the pool — starred clients, projects that fit the hours, past clients by style.

YT

Yuki Tan

Tue Jul 14 · 13:00 · 4h

$820

chair value

No-show, deposit forfeited

Devon: 16/32 hrs done — fits this slot

AS

DC

RD

GF

5 matched · top 100%

MV

Mara Vance

Wed Jul 15 · 14:00 · 2h

$320

chair value

Reschedule left a hole

HL

PN

SP

3 matched · top 100%

NO

Nadia Okafor

Fri Jul 17 · 11:00 · 3h

$525

chair value

Open prime-time slot

AS

RD

BO

DC

5 matched · top 100%

Your book

star the ones who always say yes

AS

Ava Sinclair

neo-traditional, color · last in Apr 30

TM

Theo Marsh

black & grey, portrait · last in Mar 15

BO

Bianca Ortiz

color, neo-traditional · last in Jun 1

CH

Cole Hunter

american traditional · last in Jun 25

DW

Dana Whitfield

american traditional, blackwork · last in Jun 14 · no-show Jul 10

DC

Devon Clarke

japanese, color · last in Jun 12

GF

Grant Foster

japanese, color · last in Jul 2

HL

Harper Lin

fine line, minimal · last in Jun 20

JR

Jordan Reyes

black & grey, realism · last in Jun 5

MW

Marcus Webb

american traditional, blackwork · last in Jun 28

PN

Priya Nair

fine line, minimal · last in May 18

RD

Rosa Delgado

neo-traditional, illustrative · last in May 22

SP

Simone Price

script, fine line · last in May 2

The book

Jul 13–17 · Cary, NC · tap an appointment for details or to mark a no-show

Mon 13Tue 14Wed 15Thu 16Fri 17

11:00

Priya Nair

Fine line florals · Mara

12:00

Open chair · Diego

Client cancelled — 22h notice · tap to fill

15:00

Ava Sinclair

Neo-trad fox · Nadia

Multi-session work

healing windows & backoff, handled

JR

Half sleeve — greek statues

Jordan Reyes · Diego

Black & Grey

Session 2 of 4 · 6/12 hrsnext: Tue

Session 2 done

Jun 5

30-day healing check-in · sent

Jul 5 · books the next sitting near week 6

Session 3 booked

Tue Jul 14 · inside the week-6 window

DC

Back piece — koi & waves

Devon Clarke · Yuki

Japanese

Session 4 of 8 · 16/32 hrsnext: Thu

Session 4 done

Jun 12

30-day healing check-in · sent

Jul 12 · books the next sitting near week 6

Session 5 booked

Thu Jul 16 · inside the week-6 window

RD

Botanical sleeve — wildflowers

Rosa Delgado · Nadia

backoff

Session 2 of 5 · 5/14 hrsnext touch: Jul 19

Session 2 done

May 22

30-day check-in · declined

“money’s a little tight rn” · Jun 21

+1 week · Jun 28 · sent

warm — offer a smaller sitting

+2 weeks · Jul 5 · sent

lighter — shorter slots exist

+4 weeks · Jul 19 · next

one line, quieter

+8 weeks · Aug 16

a whisper — “one text and you’re in”

quarterly · Nov 15

once a season, forever

each touch quieter · SMS copy in Messages

The book

Jul 13–17 · Cary, NC · tap an appointment for details or to mark a no-show

Mon 13Tue 14Wed 15Thu 16Fri 17

11:00

Priya Nair

Fine line florals · Mara

12:00

Jordan Reyes

Half sleeve · pulled forward · Diego

15:00

Ava Sinclair

Neo-trad fox · Nadia

Multi-session work

healing windows & backoff, handled

JR

Half sleeve — greek statues

Jordan Reyes · Diego

Black & Grey

Session 2 of 4 · 6/12 hrsnext: Tue

Session 2 done

Jun 5

30-day healing check-in · sent

Jul 5 · books the next sitting near week 6

Session 3 booked

Tue Jul 14 · inside the week-6 window

DC

Back piece — koi & waves

Devon Clarke · Yuki

Japanese

Session 4 of 8 · 16/32 hrsnext: Thu

Session 4 done

Jun 12

30-day healing check-in · sent

Jul 12 · books the next sitting near week 6

Session 5 booked

Thu Jul 16 · inside the week-6 window

RD

Botanical sleeve — wildflowers

Rosa Delgado · Nadia

backoff

Session 2 of 5 · 5/14 hrsnext touch: Jul 19

Session 2 done

May 22

30-day check-in · declined

“money’s a little tight rn” · Jun 21

+1 week · Jun 28 · sent

warm — offer a smaller sitting

+2 weeks · Jul 5 · sent

lighter — shorter slots exist

+4 weeks · Jul 19 · next

one line, quieter

+8 weeks · Aug 16

a whisper — “one text and you’re in”

quarterly · Nov 15

once a season, forever

each touch quieter · SMS copy in Messages

Inbox

Your Instagram DMs and texts, in one place. The Hive handles the routine.

Inbox Phone 1

Instagram · @staticmoth

clients DM like always

connected

Studio text line · (984) 555-0100

reminders, fills, follow-ups

connected

Clients keep using Instagram and texting. The Hive answers the common stuff in your voice, routes artwork questions to the artist, and sends reminders and fills over text. You only see what needs you.

AllInstagramTexts

Dana Whitfield auto

Flake history updated: 1 no-show on file. Next miss → session paid in full up front (your setting).

Rosa Delgado auto

No reply. Next touch Jul 19 (4 weeks) — one line, quieter. Then Aug 16, then once a quarter.

Simone Price auto

Design question — routed to Mara. Booking link sent.

Theo Marsh needs you

Artwork question — needs Diego. He hasn’t replied yet.

Bianca Ortiz auto

Done — you're booked Fri 11am with Nadia. Deposit link sent, tap to lock it in. See you then 🖤

Harper Lin auto

Hi Harper! It's been about a month since Mara did your wrist florals — how's it healing? If you're happy with it, would you send a quick photo? She'd love to see it healed (and it helps other folks find her).

Theo Marsh needs you

Hey Theo — Diego's still holding space for your daughter's portrait. He had a spot free up next week if you want to get it on the calendar. Want me to send a couple times?

Marcus Webb auto

Deposit settled · $100 · card. Appointment confirmed.

Inbox

Your Instagram DMs and texts, in one place. The Hive handles the routine.

Inbox Phone 1

Instagram · @staticmoth

clients DM like always

connected

Studio text line · (984) 555-0100

reminders, fills, follow-ups

connected

Clients keep using Instagram and texting. The Hive answers the common stuff in your voice, routes artwork questions to the artist, and sends reminders and fills over text. You only see what needs you.

AllInstagramTexts

Jordan Reyes auto

Deposit settled · $200 · card. Jordan claimed the chair; the other matches got a "just filled" note.

Dana Whitfield auto

Flake history updated: 1 no-show on file. Next miss → session paid in full up front (your setting).

Rosa Delgado auto

No reply. Next touch Jul 19 (4 weeks) — one line, quieter. Then Aug 16, then once a quarter.

Simone Price auto

Design question — routed to Mara. Booking link sent.

Theo Marsh needs you

Artwork question — needs Diego. He hasn’t replied yet.

Bianca Ortiz auto

Done — you're booked Fri 11am with Nadia. Deposit link sent, tap to lock it in. See you then 🖤

Harper Lin auto

Hi Harper! It's been about a month since Mara did your wrist florals — how's it healing? If you're happy with it, would you send a quick photo? She'd love to see it healed (and it helps other folks find her).

Theo Marsh needs you

Hey Theo — Diego's still holding space for your daughter's portrait. He had a spot free up next week if you want to get it on the calendar. Want me to send a couple times?

Marcus Webb auto

Deposit settled · $100 · card. Appointment confirmed.

Phone

The AI receptionist answers, books, and hands artwork questions to you.

Inbox Phone 1

Studio line · (984) 555-0100

AI receptionist · answers in your voice

on

Off

Calls ring through like always and land in your regular voicemail. The Hive stays out of it.

Voicemail alternative

Answers only when nobody picks up — a missed call becomes a booking instead of a voicemail.

Mid-flow cover

Answers during focus blocks, or whenever the book shows the artist tattooing. The needle never stops.

In every mode, artwork and design questions go to the artist — the bot books, answers hours, pricing ranges and aftercare, and nothing else.

Call log

tap a call to read the whole thing

Unknown caller handled

Sat 11:12 AM · 1m 40s · Pain question + walk-in hours. Answered, booking link texted. Nothing for you.

Priya Nair booked

Sat 3:47 PM · 2m 05s · Booking captured end-to-end · Sat Jul 18, 12:00 with Mara · $60 deposit link sent.

Devon Clarke needs you

Today 9:05 AM · 1m 12s · Design change request — held for Yuki. Artwork questions never get answered by the bot.

Follow-ups

Healed-photo asks, rebook nudges, and the repository they feed. Nobody else in this space does this.

1-year touchpoint · fires only at 365+ days

GF

Grant Foster — it's been a year

last visit Jul 2 · 376 days ago

TM

Theo Marsh · Diego

Rebook nudge · Portrait — never rebooked after consult

HL

Harper Lin · Mara

Healed photo · 1 month · Minimal wrist florals

SP

Simone Price · Mara

Rebook nudge · Script — went cold 9 weeks ago

BO

Bianca Ortiz · Nadia

Healed photo · 1 month · Color peony

JR

Jordan Reyes · Diego

Aftercare check-in · Half sleeve · session 2 aftercare

AS

Ava Sinclair · Nadia

Healed photo · 1 year · Neo-trad fox · 1 year

PN

Priya Nair · Mara

Healed photo · 1 year · Fine line florals · 1 year

Healed-photo repository

Export IG set →

Color peony · forearm

Bianca · Nadia · done Jun 1

healed

fresh

healed

IG-readycaption drafted · fresh→healed carousel

Panther · calf

Marcus · Trevor · done May 2

healed

fresh

healed

IG-readycaption drafted · fresh→healed carousel

Koi · forearm

Grant · Yuki · done Jul 2

healed

fresh

healed

IG-readycaption drafted · fresh→healed carousel

Wrist florals

Harper · Mara · done Jun 13

ask sent Jul 13

fresh

photo requested — see Messages

Half sleeve · session 2

Jordan · Diego · done Jun 25

healing · ask Jul 25

fresh

too fresh — ask queues Jul 25

Payments

Deposits and sessions. Card or bank — artists keep more on ACH.

Settled this week

$2,345

7 payments

On ACH

$300

1.8% capped $10

Ledger

deposits non-refundable, applied to the session

JR

Jordan Reyes · session

Diego · 1d ago

card

$900

DC

Devon Clarke · deposit

Yuki · 1d ago

ACH

$200

AS

Ava Sinclair · session

Nadia · 2d ago

card

$640

DW

Dana Whitfield · deposit

Trevor · 3d ago

card

$230

BO

Bianca Ortiz · session

Sam · 2d ago

card

$220

MW

Marcus Webb · deposit

Trevor · 3d ago

ACH

$100

PN

Priya Nair · tip

Mara · 3d ago

card

$55

TM

Theo Marsh · deposit

Diego · 4d ago

card

$150

Payments

Deposits and sessions. Card or bank — artists keep more on ACH.

Settled this week

$2,545

8 payments

On ACH

$300

1.8% capped $10

Ledger

deposits non-refundable, applied to the session

JR

Jordan Reyes · deposit

Diego · today

card

$200

JR

Jordan Reyes · session

Diego · 1d ago

card

$900

DC

Devon Clarke · deposit

Yuki · 1d ago

ACH

$200

AS

Ava Sinclair · session

Nadia · 2d ago

card

$640

DW

Dana Whitfield · deposit

Trevor · 3d ago

card

$230

BO

Bianca Ortiz · session

Sam · 2d ago

card

$220

MW

Marcus Webb · deposit

Trevor · 3d ago

ACH

$100

PN

Priya Nair · tip

Mara · 3d ago

card

$55

TM

Theo Marsh · deposit

Diego · 4d ago

card

$150

Automations

The Hive does the routine. You set the rules — and every one of them turns off.

No-shows

Handle no-shows automatically

First miss gets a friendly "things happen" text — rebooking takes a bigger deposit.

Rebook deposit after a miss

Your normal deposit is 30%. After a no-show it escalates to:

40%50%60%75%

Second miss — your call

Two strikes and the friendly tone is over. Pick what happens:

Session prepaid in fullBooks closed to them

Flake history stays on the client record with dates — you always know who you're dealing with.

Healing & rebooking

30-day healing check-in

About a month after each session of a project, reach out to book the next sitting near week 6.

Money's-tight backoff

If they decline, re-touch at 1 wk, 2 wks, 4 wks, 8 wks, then quarterly — progressively quieter, never pushy.

Healed-photo requests

Ask for a healed photo about 4 weeks after every piece. Feeds the repository and the artist's feed.

1-year touchpoint

"It's been a year since we saw you — schedule some time?" Only fires when it has actually been 365+ days.

AI receptionist

Off

Calls ring through like always and land in your regular voicemail. The Hive stays out of it.

Voicemail alternative

Answers only when nobody picks up — a missed call becomes a booking instead of a voicemail.

Mid-flow cover

Answers during focus blocks, or whenever the book shows the artist tattooing. The needle never stops.

In every mode, artwork and design questions go to the artist — the bot books, answers hours, pricing ranges and aftercare, and nothing else.

Static Moth Tattoo · Cary NC

Book your artist

Tell us what you want. We route you to the right hands.

1 · What are you after

Fine LineBlack & GreyJapaneseAmerican TraditionalNeo-TraditionalColorScriptRealismPortraitBlackworkPiercing

the page that lives in the artist's Instagram bio

Chair fill · needs your ok

Jordan Reyes said YES

YES!! hold it for me 🙌

Jordan · replied 4 min after the text

SlotMon Jul 13 · 12:00–3:00

ProjectHalf sleeve · 6 of 12 hrs done

Deposit$200 · applies to the final session

Deposit is non-refundable. No deposit, no booking — the confirmation text only goes out once it settles.

Powered by The Hive

Handled without you

Open chairs

The chairs

Mara Vance

Diego Salas

Yuki Tan

Trevor "Rev" Boone

Nadia Okafor

Sam Cole

Your book

Your book

Multi-session work

Multi-session work

Call log

Healed-photo repository

Ledger

Ledger

No-shows

Healing & rebooking

AI receptionist

Chair locked

Fill this chair

Dana Whitfield

Devon Clarke

Jordan Reyes